The assessors will score your answers for questions 2 to 8. Question 1 is not scored. You will receive feedback for each scored question.
Your answer to each question can be up to 400 words long. Do not include any URLs in your answers unless we have explicitly requested a link to a video.
Question 1. Applicant location (not scored)
You must state the name of your organisation along with your full registered address.
If you are working in collaboration you must also state the name and full registered address of all your partners.
We are collecting this information to understand the geographical location of all participants of a project.
Question 2. Proposed approach
Provide a description and justification for your proposal and its intended use.
Explain how it has the potential to address the aims of the competition scope.
Describe the current state of development, validation or readiness of the solution.
You can submit a single appendix as a PDF containing images and diagrams to support your answer. It can be no larger than 10MB and up to 2 A4 pages long. The font must be legible at 100% zoom.
This question will be scored against this assessment criterion: ‘How well does the proposal meet the challenge?’
Question 3. Technical project summary
Give a short background to the main technical challenges you are looking to address.
Describe or explain:
- how you will address the challenge
- what the innovation is
- the main technical deliverables
- the research and development that will prove the scientific, environmental and commercial merit of the project
- what might be achieved by deploying the innovation to address the selected challenge
This question will be scored against this assessment criterion: ‘How valid is the technical approach?’
Question 4. Current state of the art and intellectual property
Detail other products currently available on the market and how the innovation of your proposed project differentiates itself from them.
Include details of:
- any existing intellectual property (IP)
- its significance to your freedom to operate
This question will be scored against these assessment criteria: ‘How innovative is this project? How much does the project develop or employ novel concepts, approaches, methodologies, tools or technologies for this area?’
Question 5. Project plan and methodology
Describe your project plan and identify the main milestones.
The emphasis throughout should be on practicality. We are seeking evidence that the technology works, can be made into a viable product and can achieve the proposed benefits.
Describe or explain:
- what resources will be needed to deliver the project
- what the main success criteria would be
- the identified project management processes that will ensure you achieve the milestones
- the main technical, commercial and environmental risks and what you will do to mitigate them
- how you would handle any IP issues which might arise during the project
Please ensure that if you are working with subcontractors you explain how you will maintain freedom to operate and fulfil the IP requirements detailed in the contract. Allow for the preparation of an outline development plan for a potential phase 2, towards the end of phase 1.
You must upload a project plan or Gantt chart as an appendix in PDF format no larger than 10MB and up to 2 A4 pages. The font must be legible at 100% zoom.
Your milestones must be:
- defined using SMART (specific, measurable, achievable, realistic and time-bound) criteria
- associated with the appropriate deliverables and payments
You must indicate your required payment schedule by month.
This question will be assessed against these assessment criteria:
‘Does the proposal show a clear plan for establishing technical and commercial feasibility and the development of a working prototype? Is there a clear management plan? What are the main technical, commercial and environmental risks to project success? Will these be effectively managed? Are the milestones and evaluation procedures appropriate?’
Please note information from the finances section will be used to support the assessment of this question. Proposed milestones and associated payments stated in this section must match those entered in the finance summary on your application.
Question 6. Technical team and expertise
Provide a brief description of your technical team. Include the expertise of each team member or subcontractor that is relevant to your application, outlining why they are critical to the project’s success and how much of their time will be spent on the project.
This question will be scored against this assessment criterion: ‘Does the applicant have the skills, capabilities and experience to deliver the intended benefits?’
Question 7. Costs and value for money
How much will the project cost for phase 1? How does it represent value for money for the team and the taxpayer?
Describe or explain:
- the total eligible project costs, inclusive of VAT, you are requesting in terms of the project goals
- how this project represents value for money for you and the taxpayer
Indicate your potential costs for a phase 2 development plan.
Progression to the potential phase 2 depends on your success in phase 1.
You can submit a single appendix as a spreadsheet no larger than 10MB and up to 2 A4 pages long to support your answer. The font must be legible at 100% zoom.
Costs quoted must reflect actual costs at a “fair market value” and not include profit.
SBRI is a procurement of R&D services. If successful you will receive a contract to deliver the proposed activity. You will submit an invoice for the work undertaken. If you are VAT registered, your total costs are expected to include VAT that you would charge as a service provider. VAT is the responsibility of the invoicing business, and applications are expected to list total costs inclusive of VAT.
If you are not VAT registered, then you must give your costs without VAT. You will not be able to increase invoice values to cover VAT after you have submitted an application.
We cannot provide VAT advice and advise you to seek independent advice for example from HMRC.
Full Economic Cost (FEC) calculations are not relevant for SBRI competitions. SBRI is a competitive process and applications will come from a variety of organisations. Whatever calculation you use to arrive at your total eligible project costs your application will be assessed against applications from other organisations. Bear this in mind when calculating your total eligible project costs. You can include overheads but remember that this is a competitive process.
The assessors are required to judge the application finances in terms of value for money. In other words, does the proposed cost for effort and deliverables reflect a fair market price? They will score your finances against this assessment criterion: ‘Are the budget and costs realistic, justified and appropriate for the aims and methods?’
Please note information from the finances section will be used to support the assessment of this question. Proposed costs stated in this section must match those entered in the finance summary on your application.
Question 8. Commercial potential
Describe how you would realise the commercial potential of your proposal and to what timescales, including a clear plan to deliver that and a route to market. Focus on your proposed customer’s needs but you may also mention the future commercial potential across the public or private sector and the international market.
How far is the challenge you are addressing shared across the public and private sector in the UK and further afield? Describe the competitive advantage that your proposal has over existing or alternative technologies that meet market needs.
This question will be scored against these assessment criteria: ‘Is there a clear commercial potential for a marketable product, process or service and a clear plan to deliver that and a clear route to market? How significant is the competitive advantage of this technology over existing technologies that meet the market’s needs?’