The assessors will score your answers to all these questions.
Your answer to each question can be up to 400 words long. Do not include any URLs in your answers.
Questions 1 to 7 will be marked out of 10 and question 8 will be marked out of 30.
Question 1. Proposed idea or technology
Provide a brief description of your proposed idea or technology. How does it address the outcomes described in the competition scope?
Describe or explain:
- how you will respond to the challenge or opportunity identified
- how you will improve on the nearest current state-of-the-art identified
- whether the innovation will focus on the application of existing technology, the development of new technologies for existing areas or a totally disruptive approach
- the freedom you have to operate
- how this project fits with your current product, service lines or offerings
- how it will support the uptake of battery electric trucks
- the nature of the outputs you expect from the project (for example report, demonstrator, know-how, new process, product or service design) and how these will help you to support the uptake of battery electric trucks
You can submit a single appendix as a PDF containing images and diagrams to support your answer. It can be no larger than 10MB and up to 2 A4 pages long. The font must be legible at 100% zoom.
This question will be scored against this assessment criterion: ‘How well does the proposal meet the challenge?’
Question 2. Technical project summary
Give a short background to the main technical challenges you are looking to address. Describe or explain:
- how you will address the challenge
- what the innovation is
- the main technical deliverables
- the research and development that will prove the scientific, environmental and commercial merit of the project
- what might be achieved by deploying the innovation to address the selected challenge
This question will be scored against this assessment criterion: ‘How valid is the technical approach?’
Question 3. Current state of the art and intellectual property
Detail other products currently available on the market and how the innovation of your proposed project differentiates itself from them.
Include details of:
- any existing intellectual property (IP)
- its significance to your freedom to operate
This question will be scored against these assessment criteria: ‘How innovative is this project? How much does the project develop or employ novel concepts, approaches, methodologies, tools or technologies for this area?’
Question 4. Project plan and methodology
Describe your project plan and identify the main milestones.
The plan for phase 1 must be comprehensive. For phase 2 only an outline is required. The emphasis throughout should be on practicality. We are seeking evidence that the technology works, can be made into a viable product and can achieve the proposed benefits.
You should describe or explain:
- what resources will be needed to deliver the project particularly in the light of any continuing COVID-19 restrictions
- what the main success criteria would be
- the identified project management processes that will ensure you achieve the milestones
- the main technical, commercial and environmental risks and what you will do to mitigate them
- how you would handle any IP issues which might arise during the project
- how you will source suitable electric vehicles and critical infrastructure for the trial
Indicate your required payment schedule by quarter.
Please ensure that if you are working with subcontractors you explain how you will maintain freedom to operate and fulfill the IP requirements detailed in the contract. Allow for the preparation of a detailed plan for phase 2, towards the end of phase 1
You must upload a project plan or Gantt chart as an appendix in PDF format no larger than 10MB and up to 2 A4 pages.. The font must be legible at 100% zoom.
Download and complete the milestone template.
Your milestones must be:
- defined using SMART (specific, measurable, achievable, realistic and time-bound) criteria
- associated with the appropriate deliverables and payments
Once you have completed the milestone template it must be uploaded in a PDF format to this question. The font must be legible at 100% zoom.
This question will be assessed against these assessment criteria:
- does the proposal show a clear plan for establishing technical and commercial feasibility and the development of a working prototype?
- is there a clear management plan?
- what are the main technical, commercial and environmental risks to project success?
- will these be effectively managed?
- are the milestones and evaluation procedures appropriate?
- is vehicle and infrastructure supply viable?
Question 5. Technical team and expertise
Provide a brief description of your technical team. Include the expertise of each team member or subcontractor that is relevant to your application, outlining why they are critical to the project’s success and how much of their time will be spent on the project.
This question will be scored against this assessment criterion: ‘Does the applicant have the skills, capabilities and experience to deliver the intended benefits?’
Question 6. Costs and value for money
How much will the project cost for phase 1? How does it represent value for money for the team and the taxpayer?
Describe or explain:
- the total eligible project costs, inclusive of VAT, you are requesting in terms of the project goals
- how this project represents value for money for you and the taxpayer
You can submit a single appendix as a spreadsheet no larger than 10MB and up to 2 A4 pages long to support your answer. The font must be legible at 100% zoom.
Indicate your potential costs for phase 2 based on the testing and demonstration activities being extended by 12 months. Please add the additional value that this extension would provide to the solution.
Progression to phase 2 depends on your success in phase 1.
Costs quoted must reflect actual costs at a “fair market value” and not include profit.
Full Economic Cost (FEC) calculations are not relevant for SBRI competitions. SBRI is a competitive process and applications will come from a variety of organisations. Whatever calculation you use to arrive at your total eligible project costs your application will be assessed against applications from other organisations. Bear this in mind when calculating your total eligible project costs. You can include overheads but remember that this is a competitive process.
Total costs must include VAT. VAT is the responsibility of the invoicing business, and applications must list total costs inclusive of VAT. You will be asked if you are VAT registered before entering your project costs.
If you are a VAT registered organisation you will not need to enter your costs inclusive of VAT as the application form will calculate the VAT for you.
If you are not VAT registered then you can quote without VAT but you will not be able to increase invoice values to cover VAT later on.
The assessors are required to judge the application finances in terms of value for money. In other words, does the proposed cost for effort and deliverables reflect a fair market price? They will score your finances against this assessment criterion: ‘Are the budget and costs realistic, justified and appropriate for the aims and methods?
Please note information from the finances section will be used to support the assessment of this question. Proposed costs stated in this section must match those entered in the finance summary on your application.
Question 7. Commercial potential
Describe how you would realise the commercial potential of your proposal and to what timescales, including a clear plan to deliver that and a route to market. Focus on your proposed customer’s needs but you may also mention the future commercial potential across the public or private sector and the international market.
How far is the challenge you are addressing shared across the public and/or private sector in the UK and further afield? Describe the competitive advantage that your proposal has over existing or alternative technologies that meet market needs.
This question will be scored against these assessment criteria: ‘Is there a clear commercial potential for a marketable product, process or service and a clear plan to deliver that and a clear route to market? How significant is the competitive advantage of this technology over existing technologies that meet the market’s needs?’
Question 8. Public sector lead customer support
This question is marked out of 30.
Describe how you will engage with a public sector organisation (or an association of public sector organisations) that operates a suitable fleet during your project.
- the support and involvement that the public sector body can commit to
- the current size of the public body’s current fleet (how many vehicles with a GVW 16 to 29 tonnes).
- what is the potential to replace some or all of the vehicles to undertake testing in a real world (live logistics) environment
Provide evidence, such as a letter of support, to indicate that a public sector organisation can commit to actively supporting: development of an innovative interactive solution to support uptake of battery electric trucks field testing in a live environment to collect data and learning to ensure that the output of the project is credible
This question will be scored against these assessment criteria:
- does the application have substantial public sector support such that the output will be based in real world experience?
- has the applicant demonstrated that their public sector partner has adequate fleet requirements such that a trial can be effectively implemented?
- do you have evidence of support from the public sector organisation?
You can submit a single appendix as a PDF to support your answer. It can be no larger than 10MB and up to 2 A4 pages long. The font must be legible at 100% zoom.