The following questions will need to be addressed as part of the application at full stage. Applicants do not need to answer the questions below at this EOI stage, but the questions should inform the planned development activities to be undertaken during the seedcorn-supported development stage.
Question 1: Project governance structure
What project governance structure will you use to ensure the project is delivered successfully in terms of scope, time, cost and quality?
1. Detail the governance structure that you will use. This could include:
- overarching project governance (including structure of the team)
- the role of the local civic authorities involved
- management reporting lines
- milestones and gateways
- deliverables with timings
- leading KPIs
- communication management
2. Set out how you will monitor project progress, and how will you report this information? Who will be responsible for collecting and collating this data?
3. Detail how the governance team will be kept informed of progress and highlight concerns or issues early to all affected stakeholders. Identify who these stakeholders are.
4. Describe the main commitments and responsibilities of each partner. This could be captured, for example, in the form of a RASIC (responsible, approves, supports, is informed, is consulted) matrix.
5. How will the finances be managed and planned for unexpected events?
You will be encouraged at the full stage to include a diagram to support this response.
Question 2: Project management and timeline
How will the project be managed and what is the timeline?
1. Identify who will lead the project on a day to day basis and how the project team will be structured.
2. Detail a clear project plan, deliverables, milestones and gateways. Identify the main work packages.
3. Describe how the project will achieve effective project team integration between partners, as well as the supply chain and any other main factors.
4. Identify any internal and external support that is required and indicate what is agreed at time of writing, and what is still to be agreed.
5. Explain your development plans to deliver a self-sustaining initiative beyond the timeline of this competition’s funding.
Question 3: Risks
What are the risks to project success? What is the project’s risk management strategy?
1. Identify the main risks and uncertainties of the project.
2. Provide a detailed risk analysis for the project content and approach. Include the technical, commercial, managerial, economic and environmental risks, as well as other uncertainties associated with the project, such as ethical issues, risks to job creation or safeguarding jobs. The main risks should be rated in a format which is in keeping with the project’s risk management strategy (high, medium or low).
3. Explain how these risks would be mitigated, and provide evidence of your ability to do this.
4. Distinguish between the probability of mitigation strategies not being effective, and the impact this would have on the project.
5. Identify which project management tools and mechanisms you will use to ensure you have sufficient control to minimise operational risk and promote successful project delivery. This should include arrangements for managing the project team and its partners.
6. Your project proposal should specifically address any legal agreements or consents that need to be put in place to enable the works to be undertaken.
7. Explain in detail your approach to intellectual property management.