Funding competition SBRI: Medicines and dementia phase 1

Organisations can apply for a share of up to £240,000 inclusive of VAT, to develop disruptive, innovative solutions supporting people at risk of dementia to manage their medications.

This competition is now closed.

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Competition sections

Description

This is a Small Business Research Initiative (SBRI) competition funded by the Scottish Health Industry Partnership (SHIP).

The aim of this competition is to provide an opportunity for organisations working in partnership with NHS Scotland, to develop disruptive innovative solutions. These solutions will focus on medicines and developing innovative new tools for use in clinical practice supporting people at risk of dementia to manage their medications.

Your project must work with local, regional and national NHS Boards, Social Care Services Regional Test Beds and Primary Care groups where appropriate.

You must aim to provide solutions which are readily tested, evaluated and reported in order to affect wider national strategies and NHS adoption.

This is phase 1 of a potential 2 phase competition. The decision to proceed with phase 2 will depend on the outcomes from phase 1 and assessment of a separate application into a subsequent phase 2 competition.

Only the successful applicants from phase 1 will be invited to apply to take part in phase 2.

In applying to this phase 1 competition, you are entering into a competitive process.

Any adoption and implementation of a solution from this competition would be subject to a separate, possibly competitive, procurement exercise. This competition does not cover the purchase of any solution.

SHIP reserves the right not to award any contracts. SHIP gives no guarantee or warranty as to the nature, or number of projects funded.

This competition closes at 11am UK time on the date of the deadline.

Funding type

Procurement

Project size

Phase 1 projects can range in size up to total costs of £20,000, inclusive of VAT.

Who can apply

Your project

Projects must:

  • aim to start by 1 October 2023
  • end 4 months after the agreed start date
  • work with one of the three NHS Scotland Regional Test Beds to deliver R&D services
  • provide details of certification and compliance with relevant standards, accreditation and regulatory approval for well-developed prototypes

As part of your application, you must engage with an NHS Scotland Regional Test Bed to determine the extent of their resource required to support your proposed solution. This should be considered for both Phase 1 and a potential Phase 2.

Further information on Regional Test Beds can be found at Scotland Innovates. There will be further opportunity to engage directly with the Test Beds at the challenge briefing event.

Applicant

To lead a project, you can:

  • be an organisation of any size, registered in the UK, European Union (EU) and the European Economic Area (EEA)
  • work alone or with any other organisations as subcontractors

This competition will not fund any procurement, commercial, business development or supply chain activity with any Russian or Belarusian entity as lead or subcontractor. This includes any goods or services originating from a Russian or Belarusian source.

Contracts will be awarded to a single legal entity only. However, if you can justify subcontracting components of the work, you can engage specialists or advisers. This work will still be the responsibility of the main contractor.

Funding

SHIP is investing up to £240,000, inclusive of VAT, across both phases of the competition.

A total of up to £80,000, inclusive of VAT, is allocated to this phase 1 competition.

Phase 1 feasibility study R&D contracts will be up to £20,000, inclusive of VAT, for each project for up to 4 months. We expect to fund up to 4 projects.

Phase 2 involves up to 2 contracts being awarded to organisations chosen from the successful phase 1 applicants. Up to £80,000 inclusive of VAT will be allocated for each contract, to develop a prototype and undertake field testing for up to 12 months.

The total funding available for the competition can change. The funders have the right to:

  • adjust the provisional funding allocations between the phases
  • apply a ‘portfolio’ approach in order to fund a variety of projects across different technologies and themes
  • award contracts based upon total consensus scores, portfolio approach and capacity within the test beds to carry out the projects

The contract is completed at the end of the funded projects, and the successful organisation is expected to pursue commercialisation of their solution.

Value Added Tax (VAT)

You must select whether you are VAT registered before entering your project costs.

VAT is the responsibility of the invoicing business. We will not provide any further advice and suggest you seek independent advice from HMRC.

VAT registered

If you select you are VAT registered, you must enter your project costs exclusive of VAT. As part of the application process VAT will be automatically calculated and added to your project cost total. Your total project costs inclusive of VAT must not exceed £20,000.

Not VAT registered

If you select you are not VAT registered, you must enter your project costs exclusive of VAT and no VAT will be added. You will not be able to increase total project costs to cover VAT later should you become VAT registered. Your total project costs must not exceed £20,000.

Research and development

Your application must have at least 50% of the contract value attributed directly and exclusively to R&D services, including solution exploration and design. R&D can also include prototyping and field-testing the product or service. This lets you incorporate the results of your exploration and design and demonstrate that you can produce in quantity to acceptable quality standards.

R&D does not include:

  • commercial development activities such as quantity production
  • supply to establish commercial viability or to recover R&D costs
  • integration, customisation or incremental adaptations and improvements to existing products or processes

Subsidy control

SBRI competitions involve procurement of R&D services at a fair market value and are not subject to subsidy control criteria that typically apply to grant funding.

Your project

The aim of this competition is to provide an opportunity for organisations working in partnership with NHS Scotland, to develop disruptive innovative solutions. These solutions will focus on medicines and developing innovative new tools for use in clinical practice supporting people at risk of dementia to manage their medications.

Your project must focus on mid-life management for people aged 40 to 55, with risk-factors or early signs of dementia.

Your must have a ready, or nearly developed, prototype product which is ready to be deployed in a real world situation. Your project will be expected to undertake the necessary evaluations for demonstrating the technical feasibility of your product in real world situations.

For projects already at an advanced prototype stage, evidence of certification of the appropriate EN and ISO standard and regulatory approval or plans to achieve this must be provided.

You must define your goals in your application and outline your plan for phase 2. This is part of the full commercial implementation in your phase 1 application.

You must demonstrate a credible and practical route to market. Your application must include a plan to commercialise your results and include plans to achieve regulatory compliance where required.

Specific themes

Your project can focus on one or more of the following:

  • identification of people utilising clinical risk factors for example cardiovascular risk factors, family history, diabetes or hypertension
  • adherence to medicines for conditions identified as being linked to development of dementia such as delirium, confusion and other risk factors that may be highlighted by the applicants which will require supporting evidence

Research categories

Phase 1: technical feasibility studies

This means planned research or critical investigation to gain new knowledge and skills for developing new products, processes or services.

In phase 1 the project will work closely with the Test Beds to demonstrate the technical feasibility of your proposed innovation. You must formalise any required ethical approvals, data sharing agreements and contracts.

Potential phase 2: prototype development and evaluation

This can include prototyping, demonstrating, piloting, testing and validation of new or improved products, processes or services in environments representative of real-life operating conditions.

The primary objective is to make further technical improvements on products, processes or services that are not substantially set. The outcome of a potential phase 2 will be a demonstration of the prototype in a representative environment.

Projects we will not fund

We will not fund projects that:

  • have not identified an NHS Scotland Test Bed to work with
  • do not demonstrate significant support and engagement from potential future customers throughout the project
  • do not provide a clear route to market
  • do not address how any potentially negative outcomes, such as on the environment or society, would be managed
  • do not evidence the potential for their proposed innovation to generate positive economic or societal impact
  • would directly duplicate other UK Government, Scottish Government, NHS or EU funded initiatives you have already been funded to deliver
  • are covered by existing commercial agreements to deliver the proposed solutions
  • do not feature plans for a demonstration in phase 2, offering users a chance to use the innovation and give feedback
  • do not include an evaluation phase, and a plan to collect information to inform a cost or benefit analysis
  • do not have plans to obtain relevant certification, compliance and regulatory approvals

27 February 2023
Competition opens
10 March 2023
Online briefing event: register to attend
24 May 2023 11:00am
Competition closes
14 July 2023
Applicants notified
28 July 2023
Feedback
25 August 2023
Phase 1 contracts awarded

Before you start

By submitting an application, you agree to the terms of the draft contract which is available once you start your application. The terms of the contract are non-negotiable and are included in the draft contract. We reserve the right to change the terms and conditions if necessary.

The final contract will include any milestones you have agreed with the funding authority and will be sent to you if your application is successful. The contract is binding once it is returned by you and signed by both parties.

When you start an application, you will be prompted to create an account as the lead applicant or sign in as a representative of your organisation. Using your account, you will be able to track your applications progress.

As the applicant you are responsible for:

  • collecting the information for your application
  • representing your organisation in leading the project if your application is successful

You will be able to invite colleagues from your organisation to contribute to the application.

What happens next

A selected panel of assessors will review and score your application. The panel of assessors will meet and agree a consensus score. Success will be based upon total consensus scores, a portfolio approach and capacity within the Test Beds to carry out the projects.

You will be notified of the outcome by the North of Scotland Test Bed on behalf of SHIP. You will need to request feedback, if required, following your notification. Feedback will not be provided in IFS.

Contracts for this phase 1 will then be issued to all successful applicants.

For the potential phase 2 competition, assessors can also take into account the phase 1 end-of-phase report. They might ask a number of finalists to attend an interview or give a demonstration.

What we will ask you

The application is split into 3 sections:

  1. Project details.
  2. Application questions.
  3. Finances.

You must read the guidance on applying for a competition on the Innovation Funding Service before you start.

Before submitting, it is the lead applicant’s responsibility to make sure:

  • that all the information provided in the application is correct
  • your proposal meets the eligibility and scope criteria
  • all sections of the application are marked as complete

You can reopen your application once submitted, up until the competition deadline. You must resubmit the application before the competition deadline.

Accessibility and inclusion

We welcome and encourage applications from people of all backgrounds and are committed to making our application process accessible to everyone. This includes providing support, in the form of reasonable adjustments, for people who have a disability or a long-term condition and face barriers applying to us. Read more on how we have made our application process accessible and inclusive to everyone.

You must contact us as early as possible in the application process. We recommend contacting us at least 15 working days before the competition closing date to ensure we can provide you with the most suitable support possible.

You can contact us by emailing support@iuk.ukri.org or calling 0300 321 4357. Our phone lines are open from 9am to 5pm, Monday to Friday (excluding bank holidays).

1. Project details

This section provides background for your application and is not scored.

Application details

Give your project’s title, start date and duration.

Who made you aware of the competition?

Select a category to state who made you aware of the competition. You cannot choose more than one.

How long has your organisation been established for?

Select a category to state how long has your organisation been established for. You cannot choose more than one.

What is your organisation’s primary area focus?

Select a category to state your organisation’s primary focus area. You cannot choose more than one.

Project and scope summary

Please provide a short summary of your project.

Describe your project briefly. Be clear about what makes it innovative and how it relates to the scope of the competition. How does it tackle different aspects of the challenge and how will it provide an integrated solution?

Give details of the lead organisation. Before you submit, we expect you to have discussed your application within your organisation.

Your answer for this section can be up to 800 words long.

This section is not scored, but we will use it to decide whether the project fits the scope of the competition. If it does not, it may be rejected.

Public description

Please provide a brief description of your project. If your application is successful, we will publish this description. This could happen before you start your project. This question is mandatory, but we will not assess this content as part of your application.

Describe your project in a way that you are happy to see published. Do not include any commercially sensitive information. We have the right to amend the description before publication if necessary but will consult you about any changes.

Your answer can be up to 400 words long.

Applicant location

You must state the name of your organisation along with your full registered address.

You must also state the name and full registered address of any potential or confirmed subcontractors.

We are collecting this information to understand the geographical location of all participants of a project.

Your answer can be up to 400 words long.

2. Application questions

The assessors will score all of your questions except question 1 and 2 which are not scored.

Your answer to each question can be up to 400 words long. Do not include any URLs in your answers unless we have explicitly requested a link to a video.

Question 1. Previous funding (not scored)

If you have previously received NHS Scotland, UK or Scottish Government funding, you must provide a short description of the projects and the value of the funding granted.

If you have not received any previous funding, you must answer this question with ‘No previous funding received’.

This section is not scored, but we will use it to decide whether your project fits the requirements of the competition and does not duplicate previously funded projects.

Question 2. Applicant background check (not scored)

You must complete the additional background information to check eligibility.

You must download and complete the attached template and upload the completed template as an appendix to this question. It must be a PDF no larger than 10MB in size and the font must be legible at 100% zoom.

You must write ‘Template upload’ in the text box as your answer to this question.

This section is not scored, but we will use it to decide whether your project fits the eligibility requirements of the competition. If it does not, it may be rejected.

Question 3. Themes

Select one or more theme from the specific themes list in the ‘Scope’ section of this competition.

Your project can focus on one or more of the following:

  • identification of people utilising clinical risk factors for example cardiovascular risk factors, family history, diabetes or hypertension
  • adherence to medicines for conditions identified as being linked to development of dementia such as delirium, confusion and other risk factors that may be highlighted by the applicants which will require supporting evidence

Question 4. Proposed idea or technology

How does the project meet the challenge described in the competition scope?

Provide a description of your proposed idea or technology.

Include a description of the current state of development or readiness of the idea.

You can submit a single appendix as a PDF containing images and diagrams to support your answer. It can be no larger than 10MB and up to 2 A4 pages long. The font must be legible at 100% zoom.

This question will be scored against this assessment criterion: ‘How well does the proposal meet the challenge?’.

Question 5. Technical project summary

What are the main technical challenges you are addressing?

Explain:

  • how you will address the challenge
  • what the innovation is
  • the main technical deliverables
  • the research and development that will prove the scientific, environmental and commercial merit of the project
  • what might be achieved by deploying the innovation to address the selected challenge
  • any identified relevant standards, accreditations or regulatory approvals required for your solution, confirm if these are already achieved or describe steps you would take to achieve them
  • the certification and compliance with relevant standards, accreditation and regulatory approval for well-developed prototypes

This question will be scored against this assessment criterion: ‘How valid is the technical approach?’.

Question 6. Current state of the art and intellectual property

Are similar products currently available in the market?

How is your proposed project differentiated from them?

You must include details of:

  • any existing intellectual property (IP)
  • its significance to your freedom to operate
  • novel concepts you develop or employ
  • new approaches or technologies you use
  • new tools or technologies
  • the main technical, commercial, regulatory and environmental risks and what you will do to mitigate them

This question will be scored against these assessment criteria: ‘How innovative is this project? How much does the project develop or employ novel concepts, approaches, methodologies, tools or technologies for this area?’.

Question 7. Project plan and methodology

Describe your project plan and identify the main milestones.

The plan for phase 1 must be comprehensive. For phase 2 only an outline is required. The emphasis throughout should be on practicality.

Provide evidence that the technology works, can be made into a viable product and can achieve the proposed benefits.

You must:

  • describe resources that will be needed to deliver the project
  • describe what the main success criteria will be
  • identify the project management processes that will ensure you achieve the milestones
  • provide a clear plan for establishing technical and commercial feasibility
  • describe the main technical, commercial and environmental risks and what you will do to mitigate them
  • provide a clear plan for development of a working prototype

You must explain how you would handle any intellectual property (IP) issues which might arise during the project.

Include details of how you will maintain freedom to operate and fulfil the IP requirements detailed in the contract if you are working with subcontractors.

You must upload a project plan or Gantt chart as an appendix in PDF format no larger than 10MB and up to 2 A4 pages. The font must be legible at 100% zoom.

Your milestones must:

  • be clear
  • be defined using SMART (specific, measurable, achievable, realistic and time-bound) criteria
  • be associated with the appropriate deliverables and payments
  • indicate your payment schedule by month

This question will be assessed against these assessment criteria:

  • does the proposal show a clear plan for establishing technical and commercial feasibility and the development of a working prototype
  • is there a clear management plan
  • is there a clear plan for establishing technical and commercial feasibility and regulatory approval
  • what are the main technical, commercial, and environmental risks to the project’s success
  • how will these be effectively managed
  • are the milestones and evaluation procedures appropriate

Please note information from the finances section will be used to support the assessment of this question. Proposed milestones and associated payments stated in this section must match those entered in the finance summary on your application.

Question 8. Technical team and expertise

Who is in the technical team? What expertise do they offer?

Provide a brief description of your technical team, including any subcontractors.

Describe:

  • how each organisation has the skills, capabilities, and experience to deliver the intended benefits
  • how much of their time will be spent on the project
  • details of the required work with the Test Bed to develop your proposed solution

This question will be scored against this assessment criterion: Does the applicant have the skills, capabilities and experience to deliver the intended benefits?

Question 9. Costs and value for money

How much will the project cost for phase 1? How does it represent value for money for the team and the taxpayer?

Describe:

  • the total costs inclusive of VAT (If applicable) you are requesting in terms of the project goals
  • how this project represents value for money for you and the taxpayer
  • your expected overall costs for phase 2

Proposed costs stated in this section for phase 1 must match those entered in the finance summary.

All costs quoted must reflect actual costs at a ‘fair market value’ and not include profit.

You can submit a single appendix as a spreadsheet in PDF format, no larger than 10MB and up to 2 A4 pages long to support your answer. The font must be legible at 100% zoom.

Indicate your potential costs for phase 2.

Progression to phase 2 depends on your success in phase 1.

Please note that all payments are made monthly in arrears on submission of an invoice. The invoice must be submitted within 30 days of the end of each monitoring period for all completed milestones.

Full Economic Cost (FEC) calculations are not relevant for SBRI competitions. SBRI is a competitive process and applications will come from a variety of organisations. Whatever calculation you use to arrive at your total eligible project costs your application will be assessed against applications from other organisations. Bear this in mind when calculating your total eligible project costs. You can include overheads but remember that this is a competitive process.

The assessors are required to judge the application finances in terms of value for money. They will score your finances against this assessment criterion: ‘Are the budget and costs realistic, justified and appropriate for the aims and methods?

Please note information from the finances section will be used to support the assessment of this question. Proposed costs stated in this section must match those entered in the finance summary on your application.

Question 10. Commercial potential

What is the commercial potential of your project? You must focus on your proposed customer’s needs.

Describe your:

  • timescales
  • projects commercial potential for a marketable product, process or service
  • delivery plan
  • expected route to market

Describe the competitive advantage that your project has over existing or alternative technologies that meet market needs.

Describe any existing commercial relationships relevant to the project.

With the focus on your proposed customer’s needs, you can also mention the future commercial potential across the public or private sector and international markets.

This question will be scored against these assessment criteria:

  • is there a clear commercial potential for a marketable product, process or service
  • is there a clear plan to deliver that and a clear route to market
  • how significant is the competitive advantage of this technology over existing technologies that meet the market’s needs

3. Finances

Enter your phase 1 project costs, organisation details and funding details.

You must select whether you are VAT registered before entering your project costs. We advise you answer the VAT registered question first before entering your costs. Your total project costs must not exceed £20,000.

If you select you are VAT registered, you must enter your project costs exclusive of VAT. As part of the application process VAT will be automatically calculated and added to your project cost total.

If you select you are not VAT registered, you must enter your project costs exclusive of VAT and no VAT will be added. You will not be able to increase total project costs to cover VAT later should you become VAT registered.

VAT is the responsibility of the invoicing business. We will not provide any further advice and advise you to seek independent advice from HMRC.

For full information on what costs you can claim, see our project costs guidance.

Background and further information

About Small Business Research Initiative competitions

SBRI provides innovative solutions to challenges faced by the public sector. This can lead to better public services and improved efficiency and effectiveness.

The SBRI programme:

  • supports economic growth and enables the development of innovative products and services through the public procurement of R&D
  • generates new business opportunities for companies
  • provides a route to market for their ideas
  • bridges the seed funding gap experienced by many early-stage companies

SBRI competitions are open to all eligible organisations that can demonstrate a route to market for their solution. Under current regulations, SBRI contracts are open to applications from organisations registered in the UK, European Union (EU) and the European Economic Area (EEA). The SBRI scheme is particularly suited to small and medium-sized businesses, as the contracts are of relatively small value and operate on short timescales. Developments are 100% funded and focused on specific identified needs, increasing the chance of exploitation.

SBRI is a procurement of R&D services. If successful, you will receive a contract to deliver the proposed activity. Costs quoted must reflect actual costs at a ‘fair market value’ and not include profit.

You must submit an invoice for the work undertaken. All payments are made in arrears on submission of an invoice. Invoices must be submitted within 30 days of the end of each monitoring period for all completed milestones.

If you are VAT registered, your total costs are expected to include VAT that you would charge as a service provider. VAT is the responsibility of the invoicing business, and applications are expected to list total costs inclusive of VAT.

Suppliers for each project will be selected by an open competition process and retain the intellectual property generated from the project, with certain rights of use retained by the contracting authority. This is an excellent opportunity to establish an early customer for a new technology and to fund its development.

The Scottish Health Industry Partnership

The Scottish Health Industry Partnership (SHIP) are jointly hosted in the Department of Economy and Department of Health and Social Care. As part of the collaborative actions being taken by SHIP, Government Departments, NHS Boards, Integrated Joint Boards, and Innovators to support remobilisation and grow the economy across Scotland.

NHS Golden Jubilee, on behalf of SHIP, will issue and oversee pre-commercial contracts, project delivery against milestones and funding.

NHS Scotland Regional Test Beds

Applicants must engage with the NHS Scotland Regional Test Beds to identify one to work with that can provide the relevant expertise to support your project, and evidence this in your application.

These innovation Test Beds are uniquely placed to support your project, providing access to relevant systems and supporting testing in a healthcare environment. In order to do this, the Test Beds will need to know what and how you are going to answer the challenge, including what support and access you will need.

This information will enable the Test Bed to provide information on expected timelines in accessing certain support which will need to be included in the project plan section of your application. It will also enable the Test Bed to confirm they are able to support your project with the relevant required expertise.

Data sharing

This competition is jointly operated by Innovate UK, Innovate UK, SHIP and NHS Golden Jubilee (each an “agency”).

Any relevant information submitted and produced during the application process concerning your application can be shared by one agency with the other, for its individual storage, processing and use.

This means that any information given to or generated by Innovate UK in respect of your application may be passed on to SHIP and NHS Golden Jubilee and vice versa.

This would include, but is not restricted to:

  • the information stated on the application, including the personal details of all applicants
  • scoring and feedback on the application
  • information received during the management and administration of the grant, such as Monitoring Officer reports and Independent Accountant Reports

Innovate UK, SHIP and NHS Golden Jubilee are directly accountable to you for their holding and processing of your information, including any personal data and confidential information. Data is held in accordance with their own policies. Accordingly, Innovate UK, SHIP and NHS Golden Jubilee will be data controllers for personal data submitted during the application. Innovate UK’s Privacy Policy is accessible here.

Innovate UK complies with the requirements of GDPR, and is committed to upholding the data protection principles, and protecting your information. The Information Commissioner’s Office also has a useful guide for organisations, which outlines the data protection principles.

Further help and guidance

If you want help to find an organisation to work with, contact the Innovate UK KTN.

If you have any questions about the scope requirements of this competition, email: gram.nosinnovationtestbed@nhs.scot .

Further information on the challenge and Test Beds can be found at the Scotland Innovates website and at the challenge briefing event.

If you are interested in partnering with any of the Test Beds contacts details are provided below.

How to contact the NHS Test Beds:

North of Scotland: gram.nosinnovationtestbed@nhs.scot

West of Scotland: innovation@ggc.scot.nhs.uk

Website: www.woshealthinnovation.scot/

Health Innovation South East Scotland: innovations@nhslothian.scot.nhs.uk

Website: https://hises.edinburghbioquarter.com/

If you need more information about how to apply, email support@iuk.ukri.org or call 0300 321 4357.

Our phone lines are open from 9am to 5pm, Monday to Friday (excluding bank holidays).

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