Part 1: The business proposition
(10 points per question = 40 points in total). Answers are limited to 600 words for question 1 and 400 words for the other questions.
Question 1. What is the business opportunity that this project addresses? Give a clear outline the business opportunity. What does the project team need to do to successfully address it within the proposed timeframe and cost? Describe the potential issues facing you and/or your potential customers and how the intended outputs of the project will address these.
Supporting evidence for this question can be uploaded in PDF format entitled ‘Appendix 1’ no larger than 1MB and up to 3 pages long. Use Arial size 10.
Question 2. What is the size of the market you are targeting?
Describe the size of the market opportunities that this project might open up, adding supporting evidence of:
- the current nature of the specific markets you are targeting, for instance, is it characterised by price competition amongst commoditised suppliers? Is it dominated by a single leading firm? Give its geographical location, and possible export value
- the market dynamics including its current size, actual and predicted growth rates
- outline your strategy for targeting the projected market share, with justification in the light of any potential competitors
If your technology is being purchased by an original equipment manufacturer outside the consortium then give details on who the buyers will be. Submit any evidence of future purchasing commitments such as letters of support.
For highly innovative projects where the market may be unexplored, explain:
- what the route to market could or might be
- what the barriers to entry might be
- what the market size might be, making clear any calculations and assumptions
- how the project will look to explore the market potential
Supporting evidence can be uploaded in PDF format, entitled ‘Appendix 2’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Question 3. How will the results of the project be exploited and disseminated?
List or describe the potential outputs of the project that can be exploited such as:
- products or services
Describe how these outputs will be exploited by partners including, where applicable:
- route to market
- how your project will target commercialisation at the end
- protection of intellectual property rights
- supply chain benefits
- reconfiguration of the value system
- changes to business models and business processes
- other methods of exploitation and protection
Where helpful to the exchange of best practice and not damaging to commercial interests, the results from this work should be made public on a voluntary basis. You must include a strategy for disseminating generic outputs from the funded project. Read more about dissemination in our funding rules.
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 3’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Question 4. What impact might this project have both inside and outside the project team?
You should identify, and where possible measure, the economic benefits from the project to those inside and outside the project. This can be in the form of productivity increases and import substitution. You could include benefits to customers, others in the supply chain, broader industry and the UK economy.
Make a clear distinction between inside and outside the project team benefits in your answer.
Identify, and where possible measure, any expected social and environmental impacts, either positive or negative, for example:
- jobs (safeguarded, created, changed, displaced)
- where will you recruit any new staff from, how highly skilled you expect the roles to be and what level of demand you expect there to be in the market place for these staff
- education or upskilling
- (if your competitors are UK based) the impact on these competitors if your bid is successful
- how carbon dioxide benefits will be delivered beyond those mandated by regulation
- how air quality improvements will be delivered
- how the technologies will deliver these carbon dioxide savings by each piece of technology where appropriate
- how fuel savings will work for customers
- the potential to create value-added benefits for the UK and/or the European Economic Area (EEA)
- how long the value added benefits will continue for in terms of the technology’s life span
- health and safety
- quality of life
- any expected impact on government priorities
Where will you be located and what is your primary reason for locating there. Discuss the phasing of the project and of the intended manufacturing locations of the technology or technologies developed. For UK based manufacturing, justify why this would occur in the UK, and identify any expected regional impacts of the project. If you have any evidence of your intention for manufacturing in the UK, for example letters of intent, please include these in the appendix for question 4.
Where possible you should reference relevant studies, reports, data or previous projects.
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 4’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Part 2: The project details
(10 points per question = 40 points in total). Answers are limited to 400 words.
Question 5. What technical approach will be adopted and how will you manage the project effectively?
- the main work packages of the project, indicating the lead partner assigned to each,
- your approach to project management, identifying any major tools and mechanisms that will be used to ensure a successful project outcome
- your approach to managing the most innovative aspects of the project
- the management reporting lines
- your project plan in sufficient detail to identify any links or dependencies between work packages or milestones
- how your project will enhance the manufacturing maturity of the technology?
- rival technologies and alternative R&D strategies and how your proposal will offer a better outcome
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 5’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Question 6. What is innovative about this project?
Identify the extent to which the project is innovative both commercially and technically, for example:
- whether your project pushes boundaries over and beyond current leading-edge world science and technology?
- whether your project is looking to apply existing technologies in new areas
- why and how are you confident that you have freedom to operate, that your IP is free from restriction and able to be readily exploited
Highlight and explain the timeliness and novelty of the research aspects of the project in an industrial and/or academic context.
Detail evidence that the intended work is innovative. This could include the results of patent searches, competitor analyses, literature surveys and so on. If applicable, you should also outline your own background intellectual property rights, as related to the project.
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 6’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Question 7. What are the main risks (technical, commercial and environmental) to project success?
- identify the main risks and uncertainties of the project, including the technical, commercial, managerial and environmental risks
- highlight the most significant ones and provide a risk register
- explain how these risks will be mitigated
- list any project inputs on the critical route to completion such as resources, expertise or data sets
- explain whether the output is likely to be subject to regulatory requirements, certification, ethical or other similar issues, and if so how will you manage this?
Risks can include but are not limited to:
- funding gaps
- investment needed for production facility
- future sales risks
- carbon dioxide savings
- supply chain capacity and original equipment manufacturer purchasing
For UK based manufacturing, please justify why this would occur in the UK and identify any risks to this occurring. Describe the follow on investments needed and risks associated with achieving those investments.
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 7’ and up to 3 pages long with a maximum file size of 1MB. Include a risk table as part of this appendix. Use Arial size 10.
Question 8. Does your project team have the right skills and experience and access to facilities to deliver your project?
- the roles, skills, track record and relevant experience of all members of the project team in relation to the approach you will be taking
- the resources, equipment and facilities required for the project and how you will access them
- details of any vital external parties, including sub-contractors, who you will need to work with to successfully carry out the project. Explain why these roles cannot be filled within the consortium
- the current relationships between the project partners and how these will change as a result of the project
- why the project partners came together and what benefits you each bring to the project
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 8’ and up to 3 pages long with a maximum file size of 1MB. This should include details of the specific expertise and track record of each partner and subcontractor to address this question. Use Arial size 10.
Part 3: Funding and added value
(10 points per question = 20 points in total). Answers are limited to 400 words.
Question 9. What is the financial commitment required for the project?
What is the anticipated project cost? Describe the level of contribution from any project participants and the level of grant funding required. This information should be provided in the financial summary table in the application form.
Supporting information and explanation for project costs should be provided. It must be consistent with the category of research and development undertaken within each work package.
If the project spans more than one type of funding, for example, because significant work packages are in both fundamental and industrial research, you must describe and justify the breakdown of costs between them. For example:
- is the budget realistic for the scale and complexity of the project?
- does the required financial support from APC fit within the limits set by the specific competition?
- have you demonstrated a financial commitment from other sources for the balance of the project costs?
- has a realistic budget breakdown been provided?
- have any work package breakdowns been described and justified adequately?
Detail the total investment needed to bring the technology to production. You should distinguish between the APC funded project and the overall investment. What is the proposed investment in R&D, skills, capital and training?
List and assign a proportion for the source of private sector investment by:
- retained earnings
- external debt
- equity investment or
- other source
Where the source is retained earnings, describe the decision making process in allocating this R&D spending. You should make reference to whether the R&D spending is internationally competitive and/or found from UK company budgets.
List any other public funds, including any tax relief, that the consortium has applied for, or received, that relate to this project or application. Indicate the size of the funding, the relevant body and details on the type of funding and conditions.
Describe and clearly quantify the return on investment that the project could achieve. Provide relevant source data references.
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 9’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Question 10. How does financial support from APC and its funding collaborators add value?
You should describe or explain:
- the total project cost and the funding being requested in terms of the project goals
- why this specific level of funding is required (provide supporting evidence in the appendix to this question such as business cases, internal rate of return analysis, or other comparison analysis of with or without APC funding)
- what will happen if the application is not successful (project scaled back, delayed, moved abroad or not occur) and why? Provide supporting evidence in the appendix to this question such as business cases, internal memos showing decision making processes, cost comparisons for alternative locations, or other comparison analysis of with or without APC funding how APC funding would allow you to undertake the project differently (sooner, more quickly on a larger scale) and why this is beneficial to the UK
- how the partners will finance their contributions to the project and other sources of funding already considered
- why this project cannot be funded internally or through other private sources. Provide supporting evidence in the appendix to this question of funding sources which were considered, including evidence of the outcome of these, for example proof of declined credit
- whether there will be R&D investment or spend as a result of this funding
- how successful delivery will increase total spend on R&D in the UK
- the collaboration benefits of the project including proximity, multiple sectors and work with other research organisations
If the project could not go ahead in the UK without APC funding, then where would it be located and why?
Include information on:
- the current type and size of operations in these locations
- the expected size and growth of the local or regional market
- expected cost structure (wages, building, transport, energy)
- any existing infrastructure or financial support available
- the quality and availability of equivalent workforce and science and research base in these alternative locations
- describe the potential to create value-added benefits for the UK and/or the European Economic Area (EEA)
- quantify how long the value added benefits will continue for in terms of the technology’s life span
You may be asked for additional financial information that relates to your bid or organisation. This could be specific to both the project and consortium members. This requirement will vary across applications. It will depend upon the nature of the application, and the specific argument for support around which you have structured the application. The decision to seek additional financial information will be taken by BEIS and will be communicated to you.
Supporting evidence for this question can be uploaded in PDF format, entitled ‘Appendix 10’ and up to 3 pages long with a maximum file size of 1MB. Use Arial size 10.
Economic assessment: value for money (questions 11 to 16)
Download the value for money (VfM) worksheet from question 11, complete tabs 11 to 16 and upload as an appendix to question 11. Guidance for the worksheet tabs 11 to 16 is provided above the supporting information entry box. If you do not upload the completed spreadsheet your application will be marked as ineligible. For each question, please use the notes section in the worksheet to demonstrate how your numbers have been derived.
Supporting information for the VfM worksheet can be provided in text format in your answers to questions 11 to 16. If you are not providing supporting text information please indicate this in the relevant text box by typing “Not applicable”. Supporting diagrams, pictures or graphics may be uploaded as a PDF appendix at question 16, clearly stating which question the supporting evidence is for. The maximum file size for appendices is 1MB.
All data needs to be entered into the grey cells in the worksheets, or by selecting an option from a list in a drop-down menu (these cells are coloured brown). Cells coloured yellow are title cells which cannot be changed. Worksheets are protected so that data cannot be entered into incorrect cells.
You can add additional rows in the jobs worksheet. This is so jobs can be defined separately for each project partner for the required number of NVQ levels. To preserve formatting, additional lines should be inserted in the middle of rows of input cells. Blank lines can be used to title project partners and group the jobs according to your preferences.
In the index sheet, provide the following information:
- project title
- APC applicant number (if known)
- lead company partner name
- contact email address of person completing this form
The first year of the project is set by default to the year that grant funding is available. It can be changed to the next year if needed, using the drop-down menu. Using the second drop-down menu, ensure that the first year of expected vehicle sales is defined. This is consistent with the first year that corresponding manufacturing jobs will be created and/or safeguarded. This may be towards the end of the APC funded R&D project or later.
Question 11. What is the proposed research and development (R&D) investment in the project?
Please provide narrative and supporting evidence in your answer to question 11 around the information entered into the Q11 tab on the value for money worksheet. You can write up to 400 words.
You can provide diagrams and other non-text supporting information in the appendix to question 16, clearly stating the evidence is for question 11. The maximum file size for appendices is 1MB.
This section enables assessors to quantify the economic value of research and development, capital investment and any increase in the skills level of the automotive supply chain. Investment captured here must occur in the UK only.
Under EU state aid guidelines, R&D expenditure can fall into one of 3 categories (see the Q11 tab in the VfM worksheet for definitions of these). APC project activities need to be consistent with these definitions. A breakdown between the 3 categories is not normally required.
R&D expenditure includes all R&D spending that will occur if the applicant is awarded grant funding. This includes any additional (industry) funding provided by project partners. Expenditure not relating to or resulting from this project should not be included. The notes column can be used to justify or explain the numbers quoted in the application form.
Capital equipment includes all capital spending that will occur if the applicant is awarded grant funding. This should be calculated in the same way as ‘capital usage’ is claimed in the partner finance form. It should be the sum of capital usage for all project partners.
Skills and training includes all expenditure on training staff which is specific to and necessary for the project. Enter expenditure split by R&D, capital and skills for the following subsets:
- Government funding: an aggregation of the data provided in partner finance forms. This will provide an annual view of how much public funding is expected to be used for R&D, capital and skills investment.
- Industry funding: an aggregation of the data provided in partner finance forms. This will provide an annual view of how much private funding is expected to be used for R&D, capital and skills investment.
- Additional company funding: spent on related projects because of this project. This will include follow-on investment as a result of the project on related projects. It will be split by R&D, capital and skills investment. For example, subsequent R&D to bring the product to market or capital investment for a production facility. Exclude any funding for which additional government funding (from any scheme) is expected to be obtained. In addition, provide details of further overseas investment.
- Further investment outside of the UK because of the project. This is to report any additional related overseas investment as a result of the project, providing a split by country. For this section, you do not need to provide a breakdown between R&D expenditure, capital equipment and skills and training.
Question 12. How will the project lead to job creation and safeguarding?
Please provide text and supporting evidence in question 12 around the information entered into the Q12 tab on the VfM worksheet. You can write up to 400 words. You can provide diagrams and other non-text supporting information in the appendix to question 16, clearly stating this evidence is for question 12. The maximum file size for appendices is 1MB and up to 6 pages long.
This section records the change to employment due to the project. On a cumulative basis, provide the number of jobs created and/or safeguarded grouped by:
- research and development or design
Exclude administrative and marketing or sales jobs.
R&D and design jobs can be specified for up to 10 years from the start of the APC project. If a small number of manufacturing jobs are created or safeguarded during the R&D phase of the project, for example for pilot runs to support any product development or testing, they can be included in this section and labelled accordingly.
Ensure that the first year of production has been specified in the required cell in the index worksheet. Up to 10 years of manufacturing jobs data can be specified from this start date, which will normally be towards the end of the R&D or design phase.
Manufacturing jobs for production need to be supported by evidence of product sales. See question 14.
In the note section, explain how the job numbers have been obtained, including the calculations and assumptions behind your estimates.
Job creation and safeguarding
A job created is a new job that will be linked to this project and last for a minimum of 12 months.
Safeguarded jobs are those which already exist in the consortium before the start of the project, and would be lost without the funding. The funding must allow a safeguarded job to be kept for a minimum of 12 months for the job to be listed under safeguarded jobs.
Numbers quoted should only include jobs created or safeguarded in the UK. Only include jobs from within the consortium that can be directly linked to this project. Give the job figures in units of full time equivalent (FTE) posts. Treat part-time workers as a proportion of FTE.
Each job linked to the project should include the duration, the NVQ level (see the NVQ definitions tab in the worksheet), salary and geographic location through a postcode. For agency workers or temporary staff, please include the posts by converting to the number of FTE posts this would represent.
Direct jobs are the UK jobs that will occur within the consortium companies. Do not include any jobs created or safeguarded outside of the consortium or the UK.
The job figures are recorded cumulatively, with a value showing in each column for the whole period over which the job will exist, not just in the year in which the job starts. The cumulative total should extend to the end of the project and could reduce in later years if staff stop working on the project before it ends.
For example, in year 1 the project creates a total of 20 R&D jobs. In the following 3 years, an additional 5 R&D jobs will be created each year. After year 4, the R&D phase of the project comes to an end. In year 3, 100 manufacturing jobs are created and these staff will remain working on the project for 3 years. The following year, 20 manufacturing staff will stop working on the project. This should result in the following:
Year 1 R&D jobs 20 manufacturing jobs
Year 2 R&D jobs 25 manufacturing jobs
Year 3 R&D jobs 30 manufacturing jobs 100
Year 4 R&D jobs 35 manufacturing jobs 100
Year 5 R&D jobs manufacturing jobs 100
Year 6 R&D jobs manufacturing jobs 80
Appraisers will consider the risk of non-delivery where applications include substantial jobs, or other benefits, outside the contractual period. Depending on the supporting evidence and narrative provided in the application, this may lead to economic benefit valuations being revised down.
Question 13. What vehicles are expected to adopt the APC technologies under development?
Please provide text and supporting evidence in question 13 around the information entered into the Q13 tab on the VfM worksheet. You can write up to 400 words. You can provide diagrams and other non-text supporting information in the appendix to question 16, clearly stating this evidence is for question 13. The maximum file size for appendices is 1MB and up to 6 pages long.
You can submit information for up to 4 different vehicle platforms which will use the new technology. First use the dropdown menu to choose whether vehicle usage will be defined in terms of ‘kilometre (km) or year’ (the norm) or ‘kilowatt hour (kWh) or year’ (this normally only applies to off-road vehicles). Note that the vehicle usage definition cannot be mixed within the form, but APC technology is unlikely to apply to both cases. If necessary create a copy of tabs Q13 and Q14).
Provide the following information in separate columns for each vehicle platform (up to 4 vehicles) which will use the new project technology.
- Vehicle make or description: please provide details about the vehicle including make and model.
- Engine type: from the drop-down menu, please select whether the vehicle engine type is petrol, diesel, hybrid or electric.
- Comparator engine type: from the dropdown menu, please select whether the comparator vehicle engine type is petrol or diesel. See details on comparator vehicles in the ‘expected carbon savings’ section below.
- Usage per year: please provide the average annual vehicle usage. This needs to be defined in terms of km per year or KWh per year, as defined earlier.
- Lifetime of vehicle: please provide the average lifetime of the vehicle.
- Percentage of sales exported to EU: please provide the expected proportion of sales which will be exported to the EU (excluding the UK).
- Percentage of sales exported to the rest of the world: please provide the expected proportion of sales which will be exported to the rest of the world (excluding the EU).
- Percentage of carbon dioxide vehicle emissions savings from this APC project: estimate the percentage of vehicle carbon dioxide reduction that is achieved specifically by delivering the project technologies to the vehicle platform. For example, if the new vehicles will have multiple technologies applied, all of which will contribute to a carbon dioxide reduction, but only 30% of the carbon dioxide reduction is a result of the technologies that are developed within the project, state ‘30%’. If it is claimed that 100% of carbon dioxide savings are attributed to the APC project, it should be explained why all carbon savings can be attributed to the specific technology developed in the APC project and not to any other technologies.
- Percentage of fuel savings from this APC project: as with carbon savings, applicants should identify the percentage of fuel savings that is directly attributable to the APC project.
Question 14. For each vehicle, what are the expected vehicle sales carbon and fuel savings forecasts for adopting the APC technology under development?
Please provide text and supporting evidence in question 14 around the information entered into the Q14 tab on the VfM worksheet. You can write up to 400 words. You may provide diagrams and other non-text supporting information in the appendix to question 16, clearly stating this evidence is for question 14. The maximum file size for appendices is 1MB and up to 6 pages long.
This section provides an opportunity for applicants to outline and quantify wider benefits, primarily carbon savings and fuel savings to UK customers.
This section provides an opportunity for applicants to outline and quantify wider benefits, primarily carbon savings and fuel savings to UK customers. For each vehicle specified in worksheet Q14, provide the following information for each year that sales are expected to take place (up to 10 years from the first year of production) as defined in the index sheet.
Expected vehicle sales
Provide for each year the forecast of vehicle sales (absolute number).
You will need to specify the expected volume of vehicle sales which will use the new technologies developed. Vehicle sales should be based on vehicle sales which are highly likely to materialise, such as sales arising from new planned vehicle production lines or firm agreements from vehicle manufacturers. They should not be based on speculative opportunities.
Expected carbon savings
For each year provide the following in terms of grams of carbon dioxide per kilometre (or grams of carbon dioxide per kilowatt-hour as specified in Q15):
- comparator vehicle carbon dioxide emissions
- improved carbon dioxide vehicle emissions for sales vehicle
Only carbon dioxide vehicle emissions savings that are not part of an EU emissions trading scheme should be included.
Assessors need to understand the carbon dioxide benefits that will be delivered beyond those which are mandated by regulation, or achieved by current best in class vehicles. As such, include a comparator vehicle to represent best in-class.
The comparator vehicle emissions will be expected to have an improved carbon dioxide performance over time, in-line with future emissions performance expectations. Use the notes column to explain or reference assumptions made in defining the comparator vehicle carbon dioxide performance, including reference to changing legislation.
Expected fuel savings for consumers
For each year provide the following in terms of litres/km:
- comparator vehicle fuel use
- improved fuel use for sales vehicle
Any fuel savings to consumers that arise as a result of applicants going beyond existing regulations should also be recorded. As with recording carbon savings, this should include a comparator vehicle or propulsion system which is expected to have an improved fuel economy performance over time, in-line with future performance expectations.
Fuel savings to consumers should only be included if the additional savings will not be captured in the price of the vehicle.
Q15. Number of employees upskilled and apprentices, MSc and PhD students working on the project
Please provide text and supporting evidence in question 15 around the information entered into the Q15 tab on the VfM worksheet. You can write up to 400 words. You can provide diagrams and other non-text supporting information in the appendix to question 16, clearly stating this evidence is for question 15. The maximum file size for appendices is 1MB and up to 6 pages long.
In this section provide the number of employees expected to benefit from training which is specific and necessary to this project. You should only provide information on upskilling which is likely to add value, such as productivity improvements, bringing technical skills up to date or addressing skills gaps. Do not record training that organisations are already required to undertake to meet health and safety or professional membership requirements in the table.
In the relevant tables, please provide the expected number of R&D or design and manufacturing employees who will be upskilled each year. Provide in the narrative box some indication of the duration of training and upskilling acquired.
Report the number of apprentices, MSc and PhD students who are expected to work on the project each year. These individuals should more than likely be included in the jobs figures provided in Q12. Where apprentices, MSc or PhD students are working on the R&D project on a part-time basis, report their number on a pro-rata basis using full-time equivalents (FTEs).
Additional rows can also be inserted as required into the training worksheet.
Question 16. How will the Technology Readiness Level (TRL) and Manufacturing Readiness Level (MRL) of the developed technologies progress through this project?
Please provide text and supporting evidence in question 16 around the information entered into Q16 tab on the VfM worksheet. You can write up to 400 words. You can provide diagrams and other non text supporting information in the appendix to this question, clearly stating this evidence is for question 16. The maximum file size for appendices is 1MB and up to 6 pages long.
The form is split into 2 sections. The first section covers the current status of the technology to be developed in the project and the second section covers the end state of the technology, after the proposed project has been completed.
In the first section identify the systems, sub-systems and/or elements that will be progressed with the project and categorise the TRL and MRL levels that they will have achieved before starting the project. Please contact APC for further guidance on TRL and MRL definitions.
In the second section identify the end state of each technology.
In both cases, the TRL and MRL levels assigned should be supported by specific justifications in line with the examples given in the guide.
Additional rows can also be inserted as required into the Technology Readiness Level /Manufacturing Readiness Level worksheet.